Your privacy

We are committed to processing your personal data in a secure manner and to protecting your privacy.

We have updated our data protection in compliance with the General Data Protection Regulation (GDPR) on the protection of individuals with regard to the processing of personal data. This ensures that you are always in control of what we do with your personal information. ECTN wants to share information and news about our activities with you. We can do this in various ways including email, post, SMS, phone or social media, but only if you would like us to

At the ECTN General Assembly held in Prague, CZ on 21st April 2018, a document (GDPR Compliance Program) was approved detailing how the ECTN complies with the GDPR.

In this privacy policy we set out what personal data we collect and use, and for what purpose. Furthermore, this privacy policy includes information regarding your rights with respect to the processing of your personal data.

  1. Whose personal data do we collect?

 We might collect your data under the following circumstances:

  • You are the official contact person or representative of a member, applicant or agency or any other organization that has a contractual relationship with ECTN;
  • You contact us or register for one of our events/meetings;
  • You subscribe to our newsletter;
  • You take an EChemTest® and request certification


  1. How do we collect your personal data and why?

 We may collect information about you:

  • Directly from you, such as when you subscribe to our newsletter, apply for membership, or contact us by e-mail or any other means;
  • From other sources such as your employer or colleagues. We will only collect personal data from others if we can be reasonably sure that you are aware and are in agreement, for example when a colleague registers you for one of our meetings or informs us that we should approach you as a contact for your organization.


  1. Our legal basis for processing your data:
  • Newsletter: your consent expressed when you subscribe to our newsletter;
  • EChemTest®: you take an EChemTest® and request a certificate
  • Contacts: our legitimate interest to respond and follow up your contact, inquiry, request or complaint effectively and to manage efficiently ECTNs relations with contacts;
  • You are in a contractual relationship with ECTN or seek to enter into one.


  1. What personal data do we collect and store?

 We set out below the personal data we might have collected about you and for what purposes:


For: We collect: In order to:
Newsletter and EChemTest® Email address, institution name and country Send out the newsletter and know who is receiving our newsletter; supply you with an EChemTest® certificate
Members and contacts Name, organizational affiliation and position, email address and phone number, and postal address Respond to or follow up your contact; know who has been in contact with TN and why; Communicate with you as necessary for your relationship with ECTN; Know who acted on behalf of different institutions.


  1. With whom do we share your personal data?

ECTN takes all reasonable measures to protect against the unauthorized access, use, alteration or deletion of your personal data.

We do not share your personal data with third parties other than with the co-organisers of events where this is necessary for the organization of the event.


  1. For how long do we store your personal data?

 For the newsletter: we will store your personal data as listed above until you inform us that you no longer wish to receive our newsletter.

  • Contact: we will store your personal data for as long as your contact is relevant to ECTN’s work
  • Members etc: we will store your data for as long as you are a representative or contact person


  1. What are your rights and how can you exercise them?

 You have the right to:

  • Information about and access to your personal data
  • Amend your data
  • Restriction of processing of your data
  • Object to the processing of your data
  • Receive your personal data in a commonly used and readable format

You can unsubscribe from our newsletter by using the link for this purpose at the bottom of every newsletter.

Otherwise, to exercise your rights you can contact the ECTN secretariat.

You have the right to lodge a complaint with the relevant Data Protection Authority, in this case the Belgian Privacy Commission.


  1. Contact

 If you have any comments or questions in relation to this Privacy Policy, please contact the ECTN secretariat at secretariat[at]